Capability statement template for facilities management, janitorial, and maintenance service providers.
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Get the fully editable .DOCX version of this Facilities Support Services. Optimized for SAM.gov bids and government procurement officers.
Template Sections
Company Overview
Background, years in business, facilities managed, certifications, team size
📏 150-200 words
Service Offerings
Types of facilities services (janitorial, maintenance, security, landscaping)
📏 6-8 services
Federal & Government Experience
Government facilities managed, contract values, quality performance
📏 5-7 examples
Quality & Safety Standards
Quality assurance processes, safety protocols, certifications (ISO, OSHA, etc.)
📏 150-200 words
Team & Training
Staff size, training programs, certifications, retention rate
📏 100-150 words
Performance Metrics
Response time, customer satisfaction scores, safety records
📏 4-5 metrics
Key Elements to Include
Facilities management experience (size, complexity, duration)
Quality assurance and inspection processes
Safety and security protocols
Staff training and certification programs
Government contracting compliance
Cost control and efficiency metrics
Competitive Differentiators
Highlight these strengths to stand out from competitors:
Large federal facility management experience
GSA Schedule contract holder
Award-winning customer service
Green/sustainable facilities expertise
Emergency response and disaster recovery capability
Top Procuring Agencies
GSA
DoD
VA
State Department
Interior
Common Contract Types
Building cleaning and janitorial services
Facilities maintenance and repairs
Security and access control
Grounds and landscaping maintenance
Emergency and disaster response
How to Use This Template
- 1. Download & Open: Download the template and open in Microsoft Word (or Google Docs by converting).
- 2. Replace Company Info: Update company overview, years in business, team size, certifications, and past performance.
- 3. Add Your Examples: Replace sample project descriptions with 3-5 of your actual past performance examples (contract value, outcome, complexity).
- 4. Customize for Agency: When bidding, tailor the differentiators and examples to match what each agency values most.
- 5. One Page Rule: Keep it to one page—this is a snapshot, not a detailed proposal. Use clear formatting and concise language.
- 6. Include in Bid: Submit capability statement with every federal bid. Also use for marketing and cold outreach to contracting officers.
💡 Pro Tip
Create 2-3 versions of your capability statement tailored to different federal agencies or contracting areas. A capability statement for DoD cybersecurity contracts should emphasize different strengths than a GSA facilities management bid.